Manage descriptions/objects

This page explains how to add and manage an object.

Object overview page

Go to the 'Objects' page in the menu on the left. At the top you will find the collections you have created. If you click on a name of a collection, all objects that belong to that collection will appear.

With the + button you can add a new object.

Next to the + button you will find the extensive search function, a separate explanation of this follows below. To the right of the search function you will find two buttons. With the first button you can create a dynamic list of the search results you have searched and/or filtered (See: Generating lists). With the second button you can set the columns you want to see in the overview and you can set the size of the image in the overview.

Between the + button and the search function you will find a button (clock) where you can view the search history. The search history shows which searches you have performed and which columns you have set. Any search can be saved as a favourite. This way you can switch from one search to another and the columns you had set will also be reset. In this way you can easily switch between different interfaces, one time, for example, an interface that best suits the management of books and the other time you can switch with 1 click to an overview with columns that is best suited for managing books. paintings.

In the overview you will see two buttons behind each description, the first button is for editing the object. To the right of this you will see three dots with two options hidden behind them, with the first option you can add the relevant object to a static list (See: Generating lists ). The other option allows you to delete the description or object.

Description or manage object (object detail page)

Go to the 'Objects' page in the menu on the left. Click on the 'Edit' button next to the name of the object you want to edit. At the top you will find the name of the object followed by the object type (painting, print, musical instrument, etc.).

At the top right you will see two buttons, with the help of the first button (eye) you can make the relevant object (on the Frontend for visitors) visible to visitors of your website. With the help of the second button you can view an example of the relevant object. To the right of this you can navigate to the next (or previous) object so that you do not have to go back to the overview.

On the left you will find the subjects with which the object can be managed. The first subject 'Title' is always present by default for any description or object. Here you can change the title of the description or object. You can also select the collections to which the description or object belongs. You can flexibly set/determine the other subjects yourself (see: Managing object types).

Next to each entry field you will find some buttons on the right side. With the help of the first button you can link a term to what you have entered. You do this by clicking the button. A screen will be opened and the system will search for the word in question in all thesauruses in the NDE Terms Network (Network Digital Heritage). After a few seconds you will be shown in which thesauruses the relevant word occurs. By clicking on the name of a thesaurus you will see the matches found. Click on a corresponding term and see which definition belongs to it, which alternative labels, narrower or broader terms belong to it. You will also see the URL associated with the term and you can visit the relevant page by clicking.

Next to the button with which you can link a term, you will see an icon with an eye. This allows you to determine what data you do and what data you do not want to be made public to visitors to your website. You can therefore determine this per (object) data and per description or object.

Finally, you will see three dots behind each field. Clicking on this will open a 'hidden' menu. Via this menu you can duplicate the relevant field (unless this is not allowed by the administrator, see 'Manage fields'), change the field type (unless this is not allowed by the administrator, see 'Manage fields') or delete the field.

As soon as you enter something, the data is automatically saved by KLEKSI in case your PC or internet connection fails for any reason. Your data will therefore not be lost. Please note that the data you enter will immediately be live for the public (unless you have disabled this beforehand).


Manage image
At the top right you can manage the images you want to add to the description or the object. By clicking on the + button you can add a new image to the relevant object. The file manager/DAM (see: File manager/DAM) opens with all files you have already uploaded. Select 1 or more images that you want to add and then click on 'Select file(s)'. The images are then added. After an image has been added, there are three buttons next to the image. One to edit the image, a button (trash can) to delete the image and a button (underscores) with which the image (drag and drop) can be moved to another position (with multiple images) by dragging and releasing it in the position where you want the image.


Image editing tool
Using the image editing tool, you can edit and crop images. Click on 'Edit' for an image that you have added to a description or object, the image editing tool will open. On the left you see the image with a blue line around it. By dragging this line you can determine which part of the image you want to crop out. On the right side you see a preview of the part you want to crop. You can also rotate an image left or right or flip it horizontally or vertically. After you are done click save, a new file will be generated from the original file. The original file remains untouched in the Filemanager/DAM. The image (copy) generated from the original file is automatically converted to the smallest possible file without loss of quality. This saves data traffic while managing your descriptions or objects and your website visitors do not have to deal with long waiting times.

If you want to adjust the edited image again, the original image will be loaded with the blue lines with coordinates from your previous edit. You can then drag the blue line to another position so that you get a new crop of the original file. After you have made changes, a new image is generated again from your last edit. This way you can generate multiple images of details from 1 image for a description or object.


Front end properties
On the management page of an object you will find the 'Frontend properties' on the right side. These relate to data that appears with the description or object on the detail page of the frontend for visitors to your website. Here you can enter a subtitle, a description and a location. you are not obliged to fill in these fields. KLEKSI automatically converts these fields including the title of the object from text to speech making your collection accessible to a wider audience. Text-to-Speech (TextToSpeech:TTS) extends the reach of your collection and responds to different needs of different users. Such as low literacy, children and adults with a learning disability or reading disability such as dyslexia and people with impaired vision. But also for all people who prefer to listen rather than read.


Persistent identifier
Under the 'frontend properties' you will find an entry field where handle.net is mentioned above. The persistent identifier associated with the object is automatically displayed here. KLEKSI generates its own persistent identifier for each object, but if you use persistent identifiers from the Handle.net system, these will be listed here.


QR code
Finally, you will find a QR code at the bottom right. This is automatically generated for you with every object. You can use this QR code to inform visitors about your objects. This can generate an extra revenue model for your museum, association or exhibition. Visitors who scan a QR code are automatically redirected to the page that contains more information about the object. Place or hang the QR code next to the object and your visitors can retrieve information about the relevant object with any smartphone. The QR code can also be used in your depot. Stick the QR code on the rack or on the box containing the object. Scan the code and you will immediately see which object is in the relevant box.