This page explains how to manage the object data fields per object type.

Go to the "Object types" page via the menu on the left. You will get an overview of all object types that are present in the system. These can be, for example, painting, print, book, deed or sculpture. For each type of object type you can set other subjects with associated fields.

By clicking the + button you can add a new object type.

Behind each object type you will find buttons with which you can edit the object type, edit the underlying structure and delete the object type. Click on 'Edit structure' if you want to adjust the object data. On the left side you will see the current structure of the object type and on the right side you will see (if applicable) subjects that are not (yet) linked to the object type in question (how to link these to the object type can be read on the page 'Manage object types'). Click on the name of a subject on the left side. This will expand and show the input fields that belong to the subject. By clicking on the name of a subject you can link a term to the relevant 'predicate'. You can also edit or delete the field. Click on 'edit field'. You will automatically be taken to the page where you can change the name of the field, change the type of the field and change certain settings.



Change input field type / object data
If you want to change the type of a field, you can choose from the following options:

• Text field
• Text box
• Url / link
• File
• GEO coordinates
• Date and time
• Date
• Selection list
• Autonumbering
• Reminder
• Dimensions
• Number

Input field settings
Depending on the type of input field you have chosen, you can select various settings. For example, you can choose from the following options:

• Set as filter (this determines whether visitors to your website can use this field to filter)
• Unique Value Only (This allows the user to enter only a unique value)
• Do not change type (this prevents the user from changing the type of the field in question)
• Do Not Duplicate (this will prevent the user from duplicating the field)

Add/Manage Topics/Categories
Click on 'edit structure' behind the name of the object type. Here you set subjects/categories (with associated fields). On the right side are all available subjects, on the left side are the subjects that belong to the 'current structure'. To add a subject to the current structure on the left side, you must first click on the toggle button 'Edit' at the top right. After this you can use the arrows to move a subject from right to left. You can also drag it from right to left and drop it where you want it. You can also determine the order of the subjects/categories by dragging and dropping.

If you want to create a new topic, click on the gear next to the title 'Object types'. You will get an overview of the existing topics. Click on the + button to create a new topic. You can optionally set the read and write permissions of a topic.


Delete topics/categories
If you want to delete a topic, you must first enable the toggle button 'Edit' at the top right to be able to move the topic from left to right. Use the arrows next to the topic name or drag the topic from left (current structure) to right (available topics). You will see a screen with (for example) the following message:

Are you sure you want to remove 'Documents' from your current structure? All data already entered in objects using these topics will be deleted by this action. Repeat the following word before it is permanently deleted: "Documents".

This prevents that, if you accidentally delete the topic, all data of descriptions/objects that use this topic will be lost. If you enter the requested word (in this case the word 'Documents') then the button will appear with which you can complete the action.


Set permissions
Permissions can be set in various places. This can be done with the object types, the subjects, the selection lists and the procedures. You set the permissions by setting read and write rights for the various user roles. If someone is only allowed to read the data but not edit it, then you set only read rights for this user. If a user is allowed to edit data, then you set read and write rights for this user. User roles for which you do not set read and/or write rights have no knowledge of the existence of the object type, subject, selection list or procedure in question.


User roles
In KLEKSI you have 4 standard user roles available. You can choose from administrator, editor, employee and analyst. When you set permissions you can set read and write rights per user role. If necessary, it is possible to create additional user roles that you then give permissions for managing object types, subjects, selection lists or procedures.