The object management page serves as the central hub for registering, managing, and enriching objects within KLEKSI. From this page, you can capture object data, manage media files, link objects to collections, procedures, and lists, and use various publication and Linked Open Data functionalities.


Tabbed navigation
At the top of the page, you will find a tab bar with pages you have recently visited. This allows you to quickly switch between various objects and parts of the system.

To the right of the tabs is a settings button that allows you to customize the behavior of the tabs.

You can choose from:

1. Show only the last opened tab.
2. Open every visited page as a new tab.
3. Pin pages as favorites so they always remain visible.

Pinned tabs remain available until you manually remove them.


Object information
The name of the object is displayed below the tabs.

If available, the full navigation path is also shown, for example:

Collection > Subcollection > Object name

This allows you to immediately see in which collection or subcollection the object is located.


Help and object information
Next to the object name, there are various tools.

Interactive tour
You can start an interactive tour via the menu with the three dots.

This tour explains the most important parts of the page and helps new users quickly become familiar with the available features.


Object type
Next to the menu, the object type under which the object is registered is displayed.

Examples:

• Painting
• Photo
• Publication
• Archaeological object
• Audiovisual material

Display options
To the right of the object type, there are various buttons that allow you to adjust the page view.

Depending on the configuration, you can, among other things:

• Show or hide object data.
• Show or hide media files.
• Activate the hierarchical view.
• Turn specific panels on or off.

The hierarchical view is only available to users who have this module. It can always be activated later upon request and for a fee.


Publication institutions
On the far right is the eye icon, which allows you to manage the visibility of the object.

This determines whether an object:

• Is only visible internally.
• Is published on the frontend.

Additional object actions
You can perform additional actions via the menu with the three dots:

• Open preview on the frontend.
• Add object to a static list.
• Remove object.

Groups, elements and fields
On the left side of the page are the groups in which the object data are organized.

A group contains one or more elements, which in turn consist of fields.

Example:

• Identification
• Manufacturer
• Dating
• Inventory number
• Description
• Title
• Description
• Keywords

Click on a group to open the corresponding elements and fields.


Duplicate elements
Elements can be used multiple times within the same object if desired.

Example:

• An object has multiple manufacturers.
• Clicking the + button next to an element duplicates the entire element, including all fields.
• This allows you to easily register multiple values without creating extra fields.

Supported field types
KLEKSI supports various types of fields:

• Text field
• Text box
• URL field
• Date field
• Date and time field
• Coordinate field
• File upload field
• Dimension field
• Number field
• AutoNumber Field
• EDTF (Extended Date Time Format) field
• Selection list
• Relationship field

This allows virtually every type of collection information to be captured.


Functions per field
Various tools are located in the upper right corner of a field.

Depending on the field type, you can:

• Set the visibility of the value.
• Linking a term via the Terminology Network.
• Choosing a date via a calendar.
• Set whether a file opens in a new window.
• View or adjust the unit of measurement used.

Linking terms
Via Select Term, you can assign a meaning to a value.

To do this, KLEKSI searches directly in the Terminology Network of the Digital Heritage Network (NDE), managed by the Cultural Heritage Agency of the Netherlands.

As a result, data is semantically enriched and more easily exchangeable within Linked Open Data networks.


Field management
When you move the mouse over a field, a menu with additional options appears.

Depending on the set rights, you can:

• Duplicate a field.
• Change the field type.
• Remove a field.
• View version control.
• Restore previous values.

Administrators can determine which of these features are available to users.

Set the function of a field

In addition to the other field settings, you can also determine the function a field has within KLEKSI. By default, every new field has the function 'Standard'. If desired, you can assign a specific function to a field.

The following features are available:

Standard
This is the default function of a field. The field has no special function within KLEKSI and can be freely used to record data.

Title/name
This determines which field is used as the title or name of an object. The content of this field is used to display the object recognizably within KLEKSI and in parts of the public environment.

Subtitle
This determines which field is used as the subtitle. On the frontend detail page, this value is displayed directly below the title or name of the object.

Description
This determines which field is used as the public description of the object. On the frontend detail page, this text is displayed below the title and subtitle. Additionally, the content of this field can be used for the text-to-speech function, allowing visitors with dyslexia, a visual impairment, or other reading difficulties to have the description read aloud.

Location
The original function of this field is to display the location of an object on the frontend. However, the location field can also be used for other purposes. For example, you can display a year, manufacturer, place name, or another relevant value here that you want to bring to the visitor's attention at a fixed position on the detail page.

Change field type
Changing the field type affects the data already stored in the field. When you change the field type for an individual object, the existing content of that field is lost. This applies regardless of which field type you change the field to, for example from a text field to a list box or from a text box to a text field. If you change the field type within the structure of an object type, the existing content of this field is lost for all objects that use this structure. Changing a field type must therefore be done with due caution. To prevent unintended data loss, only a user with the Administrator role can change the field type.

Remove fields
When you delete a field from the structure of an object type, all values entered for this field in the associated objects are also deleted. Deleting a field can therefore affect a large number of objects and must be performed carefully. To prevent unintended data loss, only a user with the Administrator role can delete a field from the structure.

Version control
KLEKSI features version control that allows previously entered or modified values to be restored. Through version control within KLEKSI, you can view changes going back up to one year and, where necessary, restore a previous value. Do you want to restore data that was modified or deleted more than one year ago? Then please contact KLEKSI. In many cases, we can restore this data for you from the available backups.



Link collections
On the right side of the page, you can link the object to one or more collections or subcollections.
An object can be part of multiple collections at the same time.



Manage media files
The Media Files section is located under the collections.

Here you can link files that belong to the object.

Supported file types include:

• Images
• PDF files
• Audio files
• Video files
• 3D files
• Other documents

Add media files
Click on Add media file(s) to open the DAM / File manager.

Select one or more files.

The files are added in the same order in which you select them.


Images
KLEKSI automatically generates optimized JPG versions for images.

As a result:

• Load images faster.
• Less data traffic is used.
• The original file is retained.

Video files
For video files, KLEKSI automatically generates multiple optimized versions with different bitrates.

During playback, only a small portion of the video is preloaded.

As a result:

• Data traffic is limited.
• Start the video faster.
• Large video files are handled more efficiently.

These optimizations are applied to both the dashboard and the frontend.


PDF files
PDF documents can be opened directly in the integrated PDF viewer.

The viewer offers, among other things:

• Page thumbnails
• Search within the text
• Navigating through the document
• Scaling and zooming

3D files
For supported 3D files, KLEKSI features an integrated 3D viewer.

This allows users to:

• Turning the model.
• Zoom in and out.
• View the object from all angles.

Lists and procedures
Below the media files, it is displayed which lists and procedures the object is part of.

Examples:

• Static lists
• Dynamic lists
• Loans
• Restorations
• Exhibitions
• Research projects

By clicking on a list or procedure, you can open it directly.


Links and identifiers
Under the links section, you can open various references or copy them with a single click.

Available are, among others:

• Persistent Identifier (PID)
• Frontend detail page
• IIIF Manifest

These links are intended for publication, exchange, and integration with other systems.

QR codes
At the bottom of the page, you can generate a QR code for the object.

Available sizes:

• PNG image
• SVG vector file

The QR code links to the public detail page of the object on your organization's website.

QR codes are widely used within:

• Museums
• Exhibitions
• Heritage routes
• Educational projects

Visitors can scan the code with their smartphone and immediately view additional information.

Accessibility
On the frontend object page, visitors can not only read information but also have it read aloud.

KLEKSI automatically sets the:

• Title
• Subtitle
• Public description

to speech.

This feature has been developed to make collections more accessible to people with:

• Dyslexia
• Visual impairments
• Reading problems

This makes collection information accessible to a wider audience.