Manage object data

This page explains how to manage object data fields by object type.

Go to the "Object Types" page from the menu on the left. You get an overview of all object types that are already present in the system. These can be, for example, painting, print, book, deed, sculpture. For each kind of object type, you can set other topics with corresponding fields.

By clicking on the + button you can add a new object type.

Behind each object type you will find buttons with which you can edit the object type, edit the underlying structure and delete the object type. Click on 'Edit structure' if you want to change the object data. On the left side you see the current structure of the object type and on the right side you see (if applicable) topics that are not (yet) linked to the relevant object type (you can read how to link these to the object type on the page "Manage Object Types"). Click the name of a topic on the left. This expands and shows the input fields that belong to the subject. By clicking on the name of a subject you can link a term to the relevant 'predicate'. You can also edit or delete the field. Click on 'edit field'. You will automatically be taken to the page where you can rename the field, change the type of the field and change certain settings.



Change the type of entry fields / object data
If you want to change the type of a field, you can choose from the following options:

- Text box
- Text area
- url/link
- File
- GEO coordinates
- Date and time
- Date
- Selection list
- Autonumbering
- Reminder
- Dimensions
- Number


Settings entry fields
Depending on the type of input field you have chosen, you can select various settings. For example, you can choose from the following options:

- Set as filter (this determines whether your website visitors are allowed to use this field to filter)
- Unique value only (allows the user to enter only a unique value)
- Do not change type (allows the user to not change the type of the given field)
- Do Not Duplicate (allows the user not to duplicate the field)


Manage subject or category
If you want to change a subject or add a subject to an object type, go to 'Object types' in the menu. Click on 'manage structure' next to the object type for which you want to change or add a subject. Then click on the gear (manage topics) at the top right. You will then see an overview of all existing topics/categories. Behind the name of each topic you can see which object types already use the relevant topic. Click on edit next to the topic you want to change. You can customize the name of the topic, set the permissions, and change or add fields associated with it.


Set permissions
Permissions can be set in different places. This can be done with the object types, the subjects, the drop-down lists and the procedures. You set the permissions by setting read and write rights for the different user roles. If someone is only allowed to read the data, but not edit it, set only read rights for this user. If a user is allowed to edit data, set read and write permissions for this user. User roles where you do not set read and/or write permissions have no knowledge of the existence of the relevant object type, subject, list box or procedure.


User Roles
In KLEKSI you have 4 standard user roles available. You can choose between administrator, processor, employee and analyst. When you set permissions you can set read and write permissions per user role. Optionally, it is possible to create additional user roles, which you then grant permissions for managing object types, subjects, drop-down lists or procedures.