The object management page serves as the central hub for registering, managing, and enriching objects within KLEKSI. From this page, you can capture object data, manage media files, link objects to collections, procedures, and lists, and use various publication and Linked Open Data functionalities.


Tabbed navigation
At the top of the page, you will find a tab bar with pages you have recently visited. This allows you to quickly switch between various objects and parts of the system.

To the right of the tabs is a settings button that allows you to customize the behavior of the tabs.

You can choose from:

1. Show only the last opened tab.
2. Open every visited page as a new tab.

You can also pin pages as favorites using the star icon so that they always remain visible. Pinned tabs remain available until you manually remove them.


Help and object information
Next to the object name, you can start a help tour via the three dots. This tour explains the most important parts of the page and helps new users quickly become familiar with the available functions.


Object type
Next to the object name/title, the object type under which the object is registered is displayed.

Examples:

• Painting
• Photo
• Publication
• Archaeological object
• Audiovisual material

Depending on the names you have given to the object types.


Display options
To the right of the object type, there are various buttons that allow you to adjust the page view.

Depending on the configuration, you can switch specific panels on or off, including:

• Show or hide object data.
• Show or hide media files.
• Activate the hierarchical view (if available).

The hierarchical view is only available to users who have this module. It can always be activated later upon request and for a fee.


Publication institutions
On the far right is the eye icon, which allows you to manage the visibility of the entire object. This determines whether or not an object is published on the frontend. Please note that the role set for the frontend is decisive in this regard, as it determines whether the object is ultimately shared with the public.

Additional object actions
You can perform additional actions via the menu with the three dots:

• Open preview on the frontend.
• Add object to a static list.
• Remove object.

Groups, elements and fields
On the left side of the page are the groups in which the object data are organized.

A group contains one or more elements, which in turn consist of fields.

Example:

• Group: Identification
  • Element: Manufacturer
    • Field: Manufacturer name
    • Field: Manufacturer role
  • Element: Features:
    • Field: Dating
    • Field: Inventory number
    • Field: Description
    • Field: Title
    • Field: Description
    • Field: Keywords

Click on a group to open the associated elements and fields. Groups can optionally be duplicated by the user for an object, and additionally, elements within a group can be duplicated by a user.

Example:

• An object has multiple manufacturers.
• Clicking the + button next to an element duplicates the entire element, including all fields.
• This allows you to easily register multiple values without creating extra fields.

Supported field types
KLEKSI supports various types of fields:

• Text field
• Text box
• URL field
• Date field
• Date and time field
• Coordinate field
• File upload field
• Dimension field
• Number field
• AutoNumber Field
• EDTF (Extended Date Time Format) field
• Selection list
• Relationship field

This allows virtually every type of collection information to be captured.


Functions per field
Various tools are located in the upper right corner of a field.

Depending on the field type, you can:

• Set the visibility of the value.
• Linking a term via the Terminology Network.
• Choosing a date via a calendar.
• Set whether a file opens in a new window.
• View or adjust the unit of measurement used.

Linking terms
Via Select Term, you can assign a meaning to a value.

To do this, KLEKSI searches directly in the Terminology Network of the Digital Heritage Network (NDE), managed by the Cultural Heritage Agency of the Netherlands.

As a result, data is semantically enriched and more easily exchangeable within Linked Open Data networks.


Field management
When you move the mouse over a field, a menu with additional options appears.

Depending on the set rights, you can:

• Duplicate a field.
• Change the field type.
• Remove a field.
• View version control.
• Restore previous values.

Administrators can determine which of these features are available to users.

Version control
KLEKSI features version control that allows previously entered or modified values to be restored. Through version control within KLEKSI, you can view changes going back up to one year and, where necessary, restore a previous value. Do you want to restore data that was modified or deleted more than one year ago? Then please contact KLEKSI. In many cases, we can restore this data for you from the available backups.



Link collections
On the right side of the page, you can link the object to one or more collections or subcollections.
An object can be part of multiple collections at the same time.



Manage media files
The Media Files section is located under the collections.

Here you can link files that belong to the object.

Supported file types include:

• Images
• PDF files
• Audio files
• Video files
• 3D files
• Other documents

Add media files
Click on Add media file(s) to open the DAM / File manager.

Select one or more files.

The files are added in the same order in which you select them.


Images
KLEKSI automatically generates optimized JPG versions for images.

As a result:

• Load images faster.
• Less data traffic is used.
• The original file is retained.

Video files
For video files, KLEKSI automatically generates multiple optimized versions with different bitrates.

During playback, only a small portion of the video is preloaded.

As a result:

• Data traffic is limited.
• Start the video faster.
• Large video files are handled more efficiently.

These optimizations are applied to both the dashboard and the frontend.


PDF files
PDF documents can be opened directly in the integrated PDF viewer.

The viewer offers, among other things:

• Page thumbnails
• Search within the text
• Navigating through the document
• Scaling and zooming

3D files
For supported 3D files, KLEKSI features an integrated 3D viewer.

This allows users to:

• Turning the model.
• Zoom in and out.
• View the object from all angles.

Lists and procedures
Below the media files, it is displayed which lists and procedures the object is part of.

Examples:

• Static lists
• Dynamic lists
• Loans
• Restorations
• Exhibitions
• Research projects

By clicking on a list or procedure, you can open it directly.


Links and identifiers
Under the links section, you can open various references or copy them with a single click.

Available are, among others:

• Persistent Identifier (PID)
• Frontend detail page
• IIIF Manifest

These links are intended for publication, exchange, and integration with other systems.

QR codes
At the bottom of the page, you can generate a QR code for the object.

Available sizes:

• PNG image
• SVG vector file

The QR code links to the public detail page of the object on your organization's website.

QR codes are widely used within:

• Museums
• Exhibitions
• Heritage routes
• Educational projects

Visitors can scan the code with their smartphone and immediately view additional information.

Accessibility
On the frontend object page, visitors can not only read information but also have it read aloud.

KLEKSI automatically sets the:

• Title
• Subtitle
• Public description

to speech.

This feature has been developed to make collections more accessible to people with:

• Dyslexia
• Visual impairments
• Reading problems

This makes collection information accessible to a wider audience.