Lists allow you to group objects based on a specific selection or search query. Lists are useful, for example, for exhibitions, publications, research, inventories, or temporary work collections.

Go to Lists via the menu on the left to view an overview of all existing lists.

You can create a new list using the + button. Here you can choose between a:

• Static list
• Dynamic list

Static lists
A static list contains objects that you add manually. Only objects that you select yourself are included in the list.

When do you use a static list?
A static list is suitable when you want to compile a fixed selection of objects, for example for:

• An exhibition
• A publication
• A restoration project
• A loan overview
• An investigation file

Create a static list
Go to Lists.

1. Click on the + button.
2. Enter a name for the list.
3. Select Static list.
4. Click Save.

The list is being added to the overview.

Adding objects to a static list

1. Go to the object overview.
2. Find the desired objects using the search and filter options.
3. Click on the three dots next to an object.
4. Select Add to list.
5. Select the desired list.
6. The object is added directly to the selected list.

An object can be linked to multiple lists at the same time.

Dynamic lists
A dynamic list is automatically populated based on search filters that you set yourself.

Objects that meet the set criteria are automatically added to the list. When new objects are registered later that also meet these criteria, they automatically appear in the list.


When do you use a dynamic list?
Dynamic lists are ideal for:

• All paintings from the 18th century
• All objects from a specific collection
• All objects from a specific manufacturer
• All objects with a specific status
• All objects within a certain period

Create a dynamic list
Go to Lists.

1. Click on the + button.
2. Select Dynamic list.
3. Give the list a name, for example: Exhibition Sculptures 18th Century
4. Set the desired filters using the advanced search function.
5. Click Save.

The list is then automatically updated based on the set criteria.


Important
Dynamic lists do not need to be maintained manually. New objects that meet the set filters are added automatically, while objects that no longer meet the criteria automatically disappear from the list.


Manage list
In the list overview, you will see a button next to each list to open the list.
Additionally, you can perform various actions via the menu with the three dots.


Manage objects
View all objects that are part of the list and manage the contents of the list.


Edit metadata
Change the name of the list or other settings.


Export list
Export the objects from the list to:

• Excel (.xlsx)
• CSV (.csv)

This is useful for reporting, research, or data exchange.


Perform bulk changes
Make changes to multiple objects simultaneously.

With bulk changes, you can, for example:

• Adjust values
• Add data
• Delete data
• Linking objects to collections
• Add objects to other lists

Remove list
Remove a list from the system.


Important
Deleting a list does not delete the objects included in the list. Only the list itself is deleted. The objects and all associated data are retained.