Selection lists

Go to the 'Selection lists' page in the menu on the left. Click on the + button to create a new selection list (dropdown). Enter a name for the drop-down list. You can set read and write permissions per role (Administrator, editor, employee or analyst) and determine who you want to give access to the selection list. Then click on "next".

You can link a term to the name of your list box. Click on the + button to have the system search for a term in the thesauri of the Term Network. Select the term that best fits the name of your drop-down list.

Then determine which columns you want to see in the overview of the relevant selection list. Click "Add Column" to select an object field that you want to see in the overview. Columns you set here will be shown by default to all users who will view and/or manage the records in your drop-down list.

Finally, you can provide each record in your selection list with underlying information. In principle, you can manage any record in a drop-down list, just as you can manage an object with its own input fields. On the right are all available topics, on the left are the topics that belong to the 'current structure'. To add a topic to the current structure on the left, you must first click on the 'Edit' toggle button at the top right. You can then move a subject from right to left using the arrows. You can also drag it from right to left (drag and drop) and release it. This way you can determine the order of the topics.


Add topics via the overview of all selection lists
Click on 'edit structure' behind the name of a selection list. Here you set topics/categories (with associated fields). On the right side you will find all available topics, on the left side you will find the topics that belong to the 'current structure'. To add a topic to the current structure on the left, first click on the 'Edit' toggle button at the top right. You can then move a subject from right to left using the arrows. You can also drag it from right to left (drag and drop) and release it. This way you can determine the order of the topics.

If you want to create a new topic, click on the gear next to the title 'Pick-down lists'. You will receive an overview of the already existing topics. Click on the + button to create a new topic. You can optionally set the read and write permissions of a topic.


What are drop-down lists useful for?
Drop-down lists are used to let users select a value instead of entering it manually. This can prevent spelling errors and make it possible to link additional information to values (terms).

Examples
You can make a selection list of organizations from which you borrow and/or lend. Your users only need to select the instance name. Linked to the agency are, for example, the address details, the contact person, telephone numbers and/or e-mail addresses. Or do you use a lot of Latin names? Then drop-down lists are useful because you can be sure that other users cannot make spelling mistakes.


Link selection list
You can set a drop-down list that you have created yourself for your users. You do this by adding a new field to a topic (e.g. to Identification or Valuation). Enter a name for the field and select the field type "Picklist". A list will now appear with all the drop-down lists that you can select.


Advanced dropdown lists
By default, users are offered a simple dropdown with search function to select from your drop-down lists. However, for pick lists with a very large number of records, you can set up an advanced pick list. When the user opens this drop-down list, the user has the option to perform an extensive search and filter within the drop-down list, as is also the case for an extensive search for descriptions or objects.

You can optionally select additional settings for the field in question, such as "Do not change type" or "Do not duplicate".