Your data is protected by a responsible data policy

The data that you process with KLEKSI is and will of course remain your property. We are committed to handling that data responsibly and protecting your privacy with strict protocols and innovative privacy technologies.

Passwords are stored encrypted by us in our databases. Privacy is at the heart of the way we develop our products: strict privacy standards apply at every stage of product development. All products and features follow these privacy standards, which are implemented through comprehensive privacy controls.

We never sell your data

We do everything we can to protect your data. That is why we have a strict policy of never selling your data and your personal information to others. We do not share, sell or transmit your website data to advertising companies or other third parties in general.

Your website data is not monetized, mined and harvested. That is not our business model. When you use our products and services, you entrust us with your data. We understand that this is a great responsibility.

Fair Use Policy

Our licenses are subject to a Fair Use Policy. This policy means that each user can use up to twice the average capacity. The actual user average is periodically determined by us based on the capacity usage by similar users. The advantage of such a construction is that a peak in your data traffic is not charged. We will only contact you if your data traffic is structurally too high.

Do you expect a lot of storage or data traffic?
Or does your collection, for example, consist of many video files, sound files and/or documents? You pay outside your bundle (depending on your package, 25 MB per object or 2.5 MB (LITE) per object) only for the storage and data traffic that you use extra, so that the costs are kept as low as possible.

Your data stays within the EU

Your data is stored on servers within Europe and does not leave the EU. AWS is fully compliant with European legislation and GDPR*. Securing your data is our top priority, and we achieve this with the help of AWS which has implemented rigorous technical and organizational measures to protect its confidentiality, integrity and availability for you.

_{* https://aws.amazon.com/compliance/gdpr-center/}

Frequently Asked Questions about Data

Below you will find the most frequently asked questions about data storage. If your question is not listed and you have more questions, please feel free to contact us via the contact form on this website. We will be happy to answer all your questions.

Does the data remain the property of the museum or heritage organisation?

Yes, the data remains the property of the museum or heritage organisation at all times.
Who has access to the data?

We have full control over the content you upload to AWS services via KLEKSI. AWS provides a sophisticated set of access, encryption, and logging features to help us do this effectively. AWS provides APIs to configure access control permissions for all services we develop. AWS does not have access to or use your content for any purpose without our permission. AWS never uses or extracts information from your content for marketing or advertising purposes.
Where is the data stored?

We have set up KLEKSI Europe as the AWS region where your content is stored, we only replicate and back up your content on servers within Europe. AWS will not move or replicate this content outside of Europe without our permission, except as necessary to comply with the law or a binding order of a government authority.
How is the data secured?

We chose AWS in part because of its industry-leading encryption features to protect your data in transit and at rest, AWS provides the ability to manage our own encryption keys. These data protection features include:

- Data encryption capabilities available in over 100 AWS services.
- Flexible key management options using AWS Key Management Service (KMS)
What about content disclosure?

AWS will never disclose Customer Content unless required to do so to comply with the law or a binding order of a government agency. If a government agency requests Customer Content from AWS, we will direct the government agency to request that information directly from KLEKSI. If we are required to disclose Customer Content to a government agency, we will promptly notify our customers so that they have an opportunity to seek a protective order or other appropriate remedy, unless prohibited by law.
What security guarantee does AWS provide over the data in KLEKSI?

AWS has developed a Security Assurance Program that uses global privacy and data protection best practices to help you operate securely within KLEKSI and leverage their security control environment. These security and control processes are independently validated by multiple independent third-party assessments.

Storage and backups

Our cloud hosting solution takes all the worries out of server management for you

We are a small organization but with the largest cloud provider in the world behind us. Discover what Amazon Web Service (AWS) is, why we chose it and what benefits it has for your museum or heritage organization.

More information

Who is KLEKSI for

See below for whom KLEKSI can offer a solution.

Museums

Manage your collection of paintings, sculptures, drawings and / or other objects in or from your museum.

More info

Heritage institutions

Managing, archiving and digitizing the legacy for future generations.

More info

Foundations and associations

Digitize, document and archive objects within your foundation or association.

More info